About Filmbase

What is Filmbase?

Filmbase.uk has been set up by members of the Art and Set Dec departments to provide a central resource for crew working on film and TV projects in the UK.

We are currently only listing Art Department and Set Decoration members, but may expand to include other departments soon.

We want to make it easier for crew to find jobs, and for employers to find crew. We also want to support people who are new to the industry and encourage employers to look further afield for crew, beyond the traditional hiring strategy of 'it's who you know'.

It is based on the hugely successful Graphics Union, which over the last few years has grown to list over 250 graphic designers working in the UK film and TV industry. After seeing the success of the Graphics Union, a number of Set Decoration members, who had joined together to form Set Dec United, approached the same team who had built up the Graphics Union, and proposed a collaboration on a website specifically for Art Department and Set Decoration.

The result is Filmbase.uk, which has been rapidly growing since it's official launch in September 2020. For more information, see the About page.

Why isn't this service free?

We would love for this service to be free! But as with all websites, there are fees to pay. However, our aim is to keep the membership fees as low as possible, particularly for the New to the Industry membership, as we feel financial circumstances are already too much of a barrier for getting into the Industry. At the moment, all the membership fees are being fed straight back into the cost of running the site, which includes the fees for the membership and payment platforms we use as well as development fees for building the site and automating job alerts and other areas. Currently, the Job Alerts and member approval are processed by volunteers.

Crew Requests

How do I request crew?

You can fill in the Crew Request form on the relevant Members’ Directory page. There is a Crew Request form for Art Department and for Set Decoration
You will need to select the crew positions that you are looking for as well as further details of the production, including budget band. Your request will then be emailed, as a Job Alert, to all crew who have selected the relevant options in their profile. You can also request crew by emailing info@filmbase.uk directly.

How long will it take for my Crew Request to be sent to members?

Crew requests are processed as quickly as possible and often within the hour. The maximum time for processing crew requests is 24 hours. (During the working week)


What are Job Alerts?

Job alerts are adverts for crew, posted by employers such as Production Designers, Supervising Art Directors and Set Decorators. They are emailed directly to Filmbase members. You can see examples of recent Job Alerts that were sent to members on our Instagram feed or in the Members' Sections of the site.

Art Department Members' Section
Set Decoration Members' Section

What job alerts will I receive as an Accredited Member?

You will be sent Job Alerts, by email, for jobs where the employer is looking for experienced crew. These alerts are generated via the Crew Request form on the main Members’ Directory, or from direct email requests for crew to info@filmbase.uk.

You will only receive these alerts if you are an accredited member and you have selected the job role that the employer is requesting. (ie, you won’t receive Job Alerts for an Art Department Assistant if you are an Art Director). You can also choose what budget bands you would like to receive alerts for by selecting options in your profile. 

Employers may also contact you directly from the directory by email.

What job alerts will I receive as a New to the Industry Member?

You will only receive Job Alerts where the employer is specifically looking for crew who do not necessarily have any experience, or for very junior roles such as Assistant / trainee / work experience positions. The majority of the job alerts go to the accredited membership, made up of crew with two or more credits. However, in busy periods, employers do send out alerts for less experienced crew, particularly for crew with drafting, buying or dressing experience. Unfortunately when and if these are sent out totally depends on the availability of accredited crew and the number of productions in prep and shoot.

However, employers do browse the New to the Industry Directory to see which individuals might be suitable for their projects, even if they do not send out bulk job alerts. So even if you're not receiving job alerts, bear in mind that your profile will be being viewed if people are looking for junior or new crew.

These Job Alerts are generated via a form on the New to the Industry directory page. There is a New to the Industry crew request for Art Department and also one for Set Decoration.

How often will I receive job alerts

This is entirely dependent on the number of productions that are in need of crew at any time. We have links with many supervisors and set decorators who are all actively using the directories to look for crew. Whether they choose to send a job alert or not for a particular role will be dictated by their own requirements. You will receive more job alerts if you have ticked more roles (up to a maximum of 3) in your profile. Some grades, particularly the more experienced ones, are in greater demand and will likely receive more alerts.


How do I join?

You can fill in the application form for the department that you would like to join. Please click here for Art Department and here for Set Decoration and choose either the Accredited membership or the New to the Industry membership.

I’m not sure which department to join?

You can tick a maximum of 3 roles, across both the Art Department and Set Decoration. If you are not sure which department you want to join, we suggest you pick the department that you have the most experience in for now, and tick roles across both departments, which will mean you receive Job Alerts for both. If you decided to change departments at a later stage, we will be happy to transfer your membership for you.

Can I be listed on both the Art department and the Set Decoration directory?

Yes, when you apply, regardless of which department you choose, you can select 3 roles across both directories. This is to accommodate roles that cross over. For example an Art Director might work in the Art Department and also as a Set Dec Art Director.

I work across both the Art Department and Set Decoration, which department should I join?

If you work across both departments, we suggest that you join the department that you would find it most useful to have access to the suppliers directories and forum. You can then tick job roles across both departments. For example, you can be listed as a draughtsperson on both the Art Department and Set Decoration Members’ Directories.

What roles should I select in my profile?

We ask that you select roles for which you already have experience. If you are looking to step up to the next level in the department, then we suggest that you select your current role as well as the next level up to show your level of experience. Please do not select roles far above your experience level.

What kind of credits do I need for the Accredited membership?

We ask that you have 2 credits on your IMDB profile. The credits must be for the department that you are applying for. Ie, if you wish to join the Art Department Accredited membership, then you must have at least two credits in the Art Department. We also ask that credits are on a production that has either had a cinematic, streaming or broadcast service release or has been shown at an international festival, as listed on IMDB.

Do short films count towards my credits?

We prefer that you can show some broadcast production experience in order to join the Accredited membership. However, each application is considered individually.

How long will it take for my application to be processed?

Applications are normally processed on the same day, and within a maximum of 24 hour.

I applied a few days ago and have not heard anything back?

Please check your spam folder. It is likely that we have either approved your membership and it has gone to your spam folder or that we have contacted you with a question about your membership that needs addressing before we can approve your listing. If not, please email info@filmbase.uk and we check your application status.

Copyright Filmbase.uk 2020