Please have a look below for our more frequently asked questions.
If you need any further help, please do get in touch
About Filmbase ▲
What is Filmbase?
Filmbase.uk has been set up by members of the Art and Set Dec departments to provide a central resource for crew working on film and TV projects in the UK.
Why is a membership fee charged?
The membership fee is needed to cover all the admin and tech requirements of running a website and service. Our aim is to keep the membership fees as low as possible, particularly for the New to the Industry membership, as we feel financial circumstances are already too much of a barrier for getting into the Industry. At the moment, all the membership fees are being fed straight back into the cost of running the site. This includes the costs of the membership and payment platforms that we use, as well as development fees for building the site and automating job alerts and other areas. Currently, the Job Alerts and member approval are processed by volunteers.
Crew Requests ▲
How do I request crew?
You can fill in the Crew Request form on the relevant Members’ Directory page. There is a Crew Request form for Art Department and for Set Decoration.
How long will it take for my Crew Request to be sent to members?
Crew requests are processed as quickly as possible and often within the hour. The maximum time for processing crew requests is 24 hours. (During the working week)
Job Alerts ▲
What are Job Alerts?
Job alerts are adverts for crew, posted by employers such as Production Designers, Supervising Art Directors and Set Decorators. They are emailed directly to Filmbase members. You can see examples of recent Job Alerts that were sent to members on our Instagram feed or in the Members' Sections of the site.
What job alerts will I receive as an Accredited Member?
You will be sent Job Alerts, by email, for jobs where the employer is looking for experienced crew. These alerts are generated via the Crew Request form on the main Members’ Directory, or from direct email requests for crew to email@example.com.
What job alerts will I receive as a New to the Industry Member?
You will receive Job Alerts for roles that match the job role selection in your profile, where the employer is specifically looking for crew members who do not necessarily have any experience. In busy periods, when accredited members are not available, employers do also send out alerts for less experienced crew for more senior positions, but this is not very frequent. Unfortunately when and if job alerts are sent out totally depends on the availability of accredited crew and the number of productions in prep and shoot.
How often will I receive job alerts
This is entirely dependent on the number of productions that are in need of crew at any time. We have links with many supervisors and set decorators who are all actively using the directories to look for crew. Whether they choose to send a job alert or not for a particular role will be dictated by their own requirements. You will receive more job alerts if you have ticked more roles (up to a maximum of 3 for Accredited members, 6 for New to the Industry members) in your profile. Some grades, particularly the more experienced ones, are in greater demand and will likely receive more alerts.
Joining Filmbase ▲
How do I join?
We currently have three department directories and memberships on Filmbase. These are Art Department, Set Decoration and Props Department. We hope to add further departments (including Prop makers) in the coming months.
I’m not sure which department to join?
If you are not sure which department you want to join, we suggest you pick the department that you have the most experience in for now. If you decided to change departments at a later stage, we will be happy to transfer your membership for you.
Can I be listed on multiple directories or join several departments?
The Art Department and Set Decoration memberships are linked and you are able to choose 3 roles across both departments, although you will only have access to the members section of the department that you have joined. This is to accommodate roles that cross over. For example an Art Director might work in the Art Department and also as a Set Dec Art Director.
I work across both the Art Department and Set Decoration, which department should I join?
If you work across both departments, we suggest that you join the department that you would find it most useful to have access to the suppliers directories and forum. You can then tick job roles across both departments. For example, you can be listed as a draughtsperson on both the Art Department and Set Decoration Members’ Directories.
What roles should I select in my profile?
We ask that you select roles for which you already have experience. If you are looking to step up to the next level in the department, then we suggest that you select your current role as well as the next level up to show your level of experience. Please do not select roles far above your experience level.
How long will it take for my application to be processed?
Applications are normally processed on the same day, and within a maximum of 24 hour.
I applied a few days ago and have not heard anything back?
Please check your spam folder. It is likely that we have either approved your membership and it has gone to your spam folder or that we have contacted you with a question about your membership that needs addressing before we can approve your listing. If not, please email firstname.lastname@example.org and we check your application status.
Credits & IMDB ▲
What kind of credits do I need for the Accredited membership?
We ask that you have 2 credits on your IMDB profile. The credits must be for the department that you are applying for. Ie, if you wish to join the Art Department Accredited membership, then you must have at least two credits in the Art Department. We also ask that credits are on a production that has either had (or is going to have) a cinematic, streaming or broadcast service release or has been shown at an international festival, as listed on IMDB. Many productions are listed on IMDB well before their release date and we are happy to include these as the required two credits.
Do short films count towards my credits?
Our joining criteria for the Accredited membership is: 2 credits on a production that has either had (is is due to have) a cinematic, streaming or broadcast service release or has been shown at an international festival, as listed on IMDB. This can include shorts if they have been streamed or shown at an international festival. Student shorts are not normally included, however, each application is considered individually.
What kind of credits do I need for the New to the Industry membership?
You don't need any credits to join the New to the Industry membership. However, credits are hugely important in showing employers evidence of your experience, so we recommend setting up an IMDB profile as soon as possible, and adding credits for any productions that you have worked on. This can include shorts and online content.
How do I add my credits to IMDB?
It's really easy to add your credits to IMDB, and we recommend that you do this as soon as possible. You will need to register for a free IMDB account. (You do not need a Pro account). You will then be able to contribute data to IMDB. To add your credits to a specific production, first find the production page, scroll down and click 'edit page'. You can then add your details. IMDB will check the submission and it will usually be accepted within a day or so. Make sure that if you are submitting credits for a series, that you have found the correct season and episodes. There is further information on contributing to IMDB here.
Upgrading to an Accredited membership ▲
Upgrading to an Accredited membership
To upgrade your New to the Industry membership to Accredited, please email us with a link to your IMDB listing. The Accredited membership is £25 for the year.