Please have a look below for our more frequently asked questions.
If you need any further help, please do get in touch
About Filmbase ▲
What is Filmbase?
Filmbase.uk has been set up by members of the Art and Set Dec departments to provide a central resource for crew working on film and TV projects in the UK.
Why is a membership fee charged?
The membership fee is needed to cover all the admin and tech requirements of running a website and service. Our aim is to keep the membership fees as low as possible, particularly for the New to the Industry membership, as we feel financial circumstances are already too much of a barrier for getting into the Industry. At the moment, all the membership fees are being fed straight back into the cost of running the site. This includes the costs of the membership and payment platforms that we use, as well as development fees for building the site and automating job alerts and other areas. Currently, the Job Alerts and member approval are processed by volunteers.
Crew Requests ▲
How do I request crew?
You can fill in the Crew Request form on the relevant Members’ Directory page. There is a Crew Request form for each of the departments. Links can be found here.
How long will it take for my Crew Request to be sent to members?
Crew requests are processed as quickly as possible and often within the hour. The maximum time for processing crew requests is 24 hours. (During the working week)
Job Alerts ▲
What are Job Alerts?
Job alerts are adverts for crew, posted by employers such as Production Designers, Supervising Art Directors and Set Decorators. They are emailed directly to members of Filmbase. You can see examples of recent Job Alerts that were sent to members on this page.
What job alerts will I receive as an Accredited Member?
Accredited Filmbase members (two or more credits) are sent Job Alerts, by email, for jobs where the employer is looking for experienced crew.
What job alerts will I receive as a New to the Industry Member?
New to the Industry Filmbase members (less than two credits) are sent Job Alerts, by email, for jobs where the employer is looking for junior crew, or in busy times when experienced crew are not available. Please check the Job Alert details on this page to see if it was sent to Accredited or New to the Industry members.
How often will I receive job alerts?
This is entirely dependent on the number of productions that are in need of crew at any time. We have links with many employers who are all actively using the directories to look for crew. Whether they choose to send a job alert or not for a particular role will be dictated by their own requirements. You will receive more job alerts if you have ticked more roles (up to a maximum of 3 for Accredited members, 6 for New to the Industry members) in your profile. Some grades, particularly the more experienced ones, are in greater demand and will likely receive more alerts.
I'm a member but haven't received some of these alerts.
You will only receive job alerts for the roles that you have selected in your profile. If you are an Accredited member, you can also choose which budget bands to receive alerts about, so please check which preferences you have chosen. If you are a New to the Industry member then you will be sent job alerts for all budget bands that match your profile settings. You can edit your profile setting here.
How can I send a job alert?
You can send a job alert to Art Department, Set Decoration or Props Department crew by filling in a Crew Request form.
Joining Filmbase ▲
How do I join?
We currently have three department directories and memberships on Filmbase. These are Art Department, Set Decoration and Props Department. We hope to add further departments (including Prop makers) in the coming months.
I’m not sure which department to join?
If you are not sure which department you want to join, we suggest you pick the department that you have the most experience in for now. If you decided to change departments at a later stage, we will be happy to transfer your membership for you.
Can I be listed on multiple directories or join several departments?
The Art Department and Set Decoration memberships are linked and you are able to choose 3 roles across both departments, although you will only have access to the members section of the department that you have joined. This is to accommodate roles that cross over. For example an Art Director might work in the Art Department and also as a Set Dec Art Director.
I work across both the Art Department and Set Decoration, which department should I join?
If you work across both departments, we suggest that you join the department that you would find it most useful to have access to the suppliers directories and forum. You can then tick job roles across both departments. For example, you can be listed as a draughtsperson on both the Art Department and Set Decoration Members’ Directories.
What roles should I select in my profile?
We ask that you select roles for which you already have experience. If you are looking to step up to the next level in the department, then we suggest that you select your current role as well as the next level up to show your level of experience. Please do not select roles far above your experience level.
How long will it take for my application to be processed?
Applications are normally processed on the same day, and within a maximum of 24 hour.
I applied a few days ago and have not heard anything back?
Please check your spam folder. It is likely that we have either approved your membership and it has gone to your spam folder or that we have contacted you with a question about your membership that needs addressing before we can approve your listing. If not, please email email@example.com and we check your application status.
Credits & IMDB ▲
What kind of credits do I need for the Accredited membership?
We ask that you have 2 credits on your IMDB profile. The credits must be for the department that you are applying for. Ie, if you wish to join the Art Department Accredited membership, then you must have at least two credits in the Art Department.
What credits do I need for the Art Department Accredited Membership?
For the Art Department Accredited Membership, you will need two credits in any of the following roles:
What credits do I need for the Set Decoration Accredited Membership?
For the Set Decoration Accredited Membership, you will need two credits in any of the following roles:
What credits do I need for the Dressing Props Accredited Membership?
For the Dressing Props Accredited Membership, you will need two credits in any of the following roles:
What credits do I need for the Prop Modelling Accredited Membership?
For the Prop Modelling Accredited membership, we recognise that many Prop Modellers do not have all of their credits listed on IMDB if they have worked for Prop Modelling companies. Therefore, although we take into consideration credits on IMDB in the following roles, the main criteria is confirmation of 6 months work in these roles. This can be achieved by providing referees on the application form.
Do short films count towards my credits?
Our joining criteria for the Accredited membership is: 2 credits on a production that has either had (is is due to have) a cinematic, streaming or broadcast service release or has been shown at an international festival, as listed on IMDB. This can include shorts if they have been streamed or shown at an international festival. Student shorts are not normally included, however, each application is considered individually.
What kind of credits do I need for the New to the Industry membership?
You don't need any credits to join the New to the Industry membership. However, credits are hugely important in showing employers evidence of your experience, so we recommend setting up an IMDB profile as soon as possible, and adding credits for any productions that you have worked on. This can include shorts and online content.
How do I add my credits to IMDB?
It's really easy to add your credits to IMDB, and we recommend that you do this as soon as possible. You will need to register for a free IMDB account. (You do not need a Pro account). You will then be able to contribute data to IMDB. To add your credits to a specific production, first find the production page, scroll down and click 'edit page'. You can then add your details. IMDB will check the submission and it will usually be accepted within a day or so. Make sure that if you are submitting credits for a series, that you have found the correct season and episodes. There is further information on contributing to IMDB here.
IMDB won't add my credits
If you have added credits to IMDB and they haven't yet appeared, you can check the status of your submission here. You will need to be logged in to IMDB to access this page.
My credits are split across two IMDB pages
If you have two or more pages for your name (Robert Pattinson I and Robert Pattinson II) then IMDB can combine them for you. We do need your credits to be listed on the same page as you can only enter one link on your profile. IMDB has details on how to combine pages here.
Upgrading to an Accredited membership ▲
Upgrading to an Accredited membership
To upgrade your New to the Industry membership to Accredited, please fill in this form. The Accredited membership is £35 for the year, although the Props Department is currently discounted. Please check the upgrade criteria below.
How to cancel your membership ▲
How do I cancel my membership?
We rely on the membership fees to keep the site running so that we can not only help members find jobs and employers find crew, but so that we can also let Art Department, Set Decoration and Props crew know about important industry issues. Even if you're not looking for a job at the moment, we really appreciate your support as a member of Filmbase as it helps us keep crew members connected and enables us to carry on with the work we're doing.
Working in the UK as a non UK citizen ▲
Can I join Filmbase if I am not from the UK?
We ask that all applicants are resident in the UK and are also eligible to work here. That is because the employers who advertise on the site are looking for crew members who are immediately available to work here. If you are a non UK citizen, but have a plan in place for obtaining eligibility and a residency, then we will be happy to consider your application if you contact us with further information
Am I eligible to work in the UK?
You automatically have the right to work in the UK if you are:
EEA countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the UK. UK Citizens advice has further resources on determining if you have the right to work and the documentation required to prove your right to work
Can I get a Visa?
We strongly recommend that you consult the Apply for a UK visa section of the Home Office website to determine your suitability for a UK visa.